SASAMS


SASAMS Helpdesk is now available. : Email : help@emistools.co.za

 

Contact:                        Sybil Nolatsho

                                       Ncumisa Malgas

                                       Thandiswa Matinise

Landline:                       043  735 20 22

 

Email address:           Sybil.Nolatsho@edu.ecprov.gov.za

 

                                       Ncumisa.Malgas@edu.ecprov.gov.za

 

                                       Thandiswa.Matinise@edu.ecprov.gov.za


Firstly make sure you have the latest Version !

Post your question here, and fellow Educators and the EMIS office will attempt to answer them for you.

Do you need on-site help?

Download and install TeamViewer (Link from the http://www.emisec.co.za website) or directly from here:
http://www.filehippo.com/download_teamviewer/

Log into TeamViewer, give us a call, and tell us the TeamViewer ID and Password and we will log onto your computer and help you.

Also, help is available on Facebook:

fb

Advertisements
This entry was posted in Uncategorized and tagged , , . Bookmark the permalink.

495 Responses to SASAMS

  1. Sbongile says:

    When I try to paste data in another computer it shows this error message :Error description: Database cannot be opened,not a valid password,Location :central module,procedure:Database access error

  2. Sohanna says:

    Hello…. please assist
    I have the new patch 17.2…. my final sba year mark for term four doesnt correspond with the educator spreadsheets… we have the same marks for all tasks and same totals but the mark on sams is Lower than the sba spreadshets please assist as what could be the issue

    Your urgent response in this matter will be highly appreciated

    Regard
    Sohanna

  3. Nathi says:

    Dear admin
    Grade 8 Engfal oral P1 says Marks copied marks from Task 1 Oral Term4 2017/11/21 instead of copying from Term 2 how can I sort that out plz help I am stuck.

    • emisec says:

      Please be more specific with screen clippings and explanation in an email.

      As far as i am aware, everything is correct.

      Are you using the latest patch? 17.1.0 ?

  4. Cherilee says:

    Good Day

    My SASAMS is giving me an error 75
    Error Description: Path/File access error
    Location: Central Module
    Procedure: Save picture From Field Routine

    How would I go about fixing this error?
    Thank you

    • emisec says:

      And when you click okay, can you carry on?

      If your answer is yes, you are probably missing a .dll file in your EdusolSams folder.

      These .dll files are installed when you install from the original installation.

      ijl11.dll is probably the missing file. Check for it in the Edusolsams folder.

      If it is not there download it from here and copy and paste it into the folder.
      https://www.dropbox.com/s/vfc8icz701b15f1/ijl11.dll?dl=0

      Please get back to me if it worked/did not work.

      • Cheri says:

        Good day

        I have checked and the ijl11.dll file is in the original edusol folder. It still gives me the error on the laptop. When I click on ok after this screen:
        error 75
        Error Description: Path/File access error
        Location: Central Module
        Procedure: Save picture From Field Routine

        it goes through to the next screen saying Run-time error ’53’:
        File not found: ‘C:\Program Files\EdusolSAMS\Picture.bmp’

      • emisec says:

        Hi

        Yes you dont have a logo on your SASAMS…..no worries you dont HAVE to have a logo.

        If you have a logo, save it with the name “Picture” in the edusolsams folder.

        If you dont have a logo, open up paint and save a blank picture. Make sure the name is “Picture’.

        Both methods above – make sure that the picture format is a .bmp file.

        Picture.bmp

        You can use many graphic programs to create a Picture.bmp file – as save it in the EdusolSams folder.

  5. sibongile says:

    evening
    I’ve been trying to create a new timetable, however when I click on the start the automated timetable table it says that I have not installed the automated timetable module. how do I do this
    thanks in advance
    sibongile

    • emisec says:

      In the EdusolSams folder right click on the TimeDesign.exe file and run as administrator.

      Also check out YouTube for some great videos on the SASAMS TimeTable module.

  6. sontaga says:

    i link two laptops to the network to use sa-sams but it says error description

    • emisec says:

      What is the error description?

      Make sure both laptops have a mapped drive to the shared database. ie they must both use the SAME database !

  7. Edson Sanyika says:

    The new patch has changed the marksheets for senior phase Technology instead of entering mini pat (70) and test (30). i now need to enter test 30 conerted to 100. this is different from my marksheet for caps

    • emisec says:

      Please check the “Strengthening of CAPS” documents S1 and S4 for changes to the policy.

      See also the Changes in SASAMS 17.1.0 documentation.

  8. Sihlali says:

    Locked learners need to be put back to the grade schedule, how can I put them back to the main schedule.

    • emisec says:

      What do you mean by Locked Learners?

      You sure its not data Locks?

      Hi You need to stop all user sessions (data Locks menu 16.14) untick auto refresh and select all user sessions and delete them. (except your session – it will be in Blue)

      Then do a compact – menu 16.4 – you should do this hourly during exam capturing.

      You are reminded of our Facebook Page – SA-SAMS User Support

  9. Sihlali says:

    How to retrieve locked data from schedules.schedules

  10. Sihlali says:

    How to retrieve locked learners from schedule

  11. Chief says:

    Hi, been trying to capture grade 1 maths marks but it has been locked. How do you go about unlocking the locked data

    • emisec says:

      Hi You need to stop all user sessions (data Locks menu 16.14) untick auto refresh and select all user sessions and delete them. (except your session – it will be in Blue)

      Then do a compact – menu 16.4 – you should do this hourly during exam capturing.

      You are reminded of our Facebook Page – SA-SAMS User Support

  12. umme habibah raj mahomed says:

    hi there

    we were told we could download the new sasams patch via the thutong website. i have tried doing so on numerous occasions however when i run it it runs normal and extracts required data but when we open sasams it still runs as version 17.0.0 instead of version 17.1.0

    what do i do about this?
    Thanks

    • emisec says:

      It is quite simple, the shortcut you are running from is linked to 17.0.0.

      That is why I always rename the EdusolSams.exe file to the latest patch number.

      Delete your current shortcut and create a new one from the EdusolSams folder.

  13. Kim Kleinhans says:

    Hi there,
    I have entered my marks into SASAMS but when I want to save it gives me error 9: subscript out of range, what should I do?

    Thanking you in advance,
    Kim

    • emisec says:

      Hi You need to stop all user sessions (data Locks menu 16.14) untick auto refresh and select all user sessions and delete them. (except your session – it will be in Blue)

      Then do a compact – menu 16.4 – you should do this hourly during exam capturing.

      You are reminded of our Facebook Page – SA-SAMS User Support

  14. Langa Busiswa says:

    Is it possible to use different laptops for capturing marks, if yes how do I do that?
    Please help

    • emisec says:

      The answer is NO

      Unless you are on a Network where the Database is shared. ie You HAVE to work on the same Database. You cannot work on two databases and “join” them afterwards.

      Alternatively you can export the capture sheets to excel, capture on different machines and then import the sheets later. Note you cannot change the name or structure of the exported sheets otherwise they wont import.

      Turn marks security on otherwise the tabs wont show.
      12.3.12.1/2 to export and import

      You are reminded of our Facebook Page – SA-SAMS User Support

  15. umme habibah raj mahomed says:

    hi there
    we have recently networked our computers to ensure educators are able to capture marks efficiently, however now when opening up the database it gives an error description of cannot open database”. it may not be a database that your application recognizes or the file may be corrupt.
    location: syslogsmodule
    procedure: Logs_addlogroutine

    after clicking every tab it gives this message but opens up the tab.

    how do I solve this?
    your assistance will be highly appreciated
    thank you

  16. Louise van Vliet says:

    Good day.
    This morning I can not open my Sasams.
    Error Description: Database Test routine
    Database cannot be opened

    One of my teachers open it this morning and closed it again and then the error message is now there

    Regard
    Louise

  17. naseem says:

    error description path/file acess error location frmselect database procedure writedllfromres routine

  18. Ngwana says:

    Hi
    I’m failing to run 16.19, errors and omissions, it says db version mismatch,
    Current db:17.0.0
    EdusolEmis.mdb:15.3.0
    How can I rectify this mismatch

    Regards

  19. Dear Colleagues
    The school enrollment is 971 and my work is now beyond my potential bebause I have to type the examinations for the whole school althou I have explain politely to the SMT about the significance of SAMS since sams need more attention on capturing and other maintainance but they take no notice I am thinking to resign please help me which steps should I take in this regard ?.

  20. Bruce says:

    Hi!
    I need help, my sasams 15.3.1 does not print marksheet while other programes can print and it doe’nt show me any arror 2fix. I only says ” printout is 0 page long”
    Still no document is coming out from the printer.

  21. Doreen Kekana says:

    Hello. I have a challenge with regards to printing ark sheets. I printed mark sheets for mark entry. What buffed me is that only one subject of one class in a grade of 3 classes does not want to display the list of learners for printing. It gives an error message. All subjects in that grade and class printed. I even checked if all learners are allocated the particular subject and yes they are..

  22. Hagan says:

    Please help …
    All my teachers have entered their marks for term 1. When I go into menu 12.17.18 I can see all the marks. However, in the individual subjects (menu 12.3.12) no marks show – only -1. In menu 12.7.16.3, everything is red with a -2, but there are comments saved.
    I have tried maintaining the sessions (menu 16.14) and compacted the database (menu 16.4).
    Any assistance will be greatly appreciated as I am now stuck.

  23. Mandy walton says:

    Data was exported to SA sams from an independent service provider successfully despite the following

    Learner absenteeism. When opening only the grades are listed but no learner names. Please help

    • emisec says:

      You cannot import data from another system into SASAMS. It will not work.

      The tables, fields and field types are not the same.

      You have to capture from scratch.

  24. nonka says:

    I’m a trying to load books in our library system but the system doesn’t allow me , the books have been classified and catalogued

    thanks

  25. cikizwa says:

    What can I do if sasam have been removed in laptop

  26. Hlalanatrhi says:

    Hi I am experiencing a technical problem wiyth the version mismatch 1.I try to import SBA marks from Excel ity says System v 17.0.0 Edusol mdb v 16.3.1

    • emisec says:

      Version Mismatch means you are attempting to open a 17.0 database with SASAMS version 16.3.1.

      Delete your SASAMS shortcut as it is opening your old SASAMS and re create a new shortcut from the EdusolSams folder, the EdusolSams.exe file. (Make sure it is version 17.0.0)

  27. Nathi says:

    HI My name is Hlalanathi
    I am tryong to import learners marks from excel file but it says “Cannot Load File Version Mosmatch System Version v 17.0.0 Spreadsheet v 16.3.1 (I have compacted the data b7t it os still tha same

    • emisec says:

      Version Mismatch means you are attempting to open a 17.0 database with SASAMS version 16.3.1.

      Delete your SASAMS shortcut as it is opening your old SASAMS and re create a new shortcut from the EdusolSams folder, the EdusolSams.exe file. (Make sure it is version 17.0.0)

  28. Nathi says:

    I AM EXPERIENCING THE ERROR MESSAGE
    VERSION MISMATCH SYSTEM V17.0.0 SPREADSHEET : V 16.3.1

    • emisec says:

      Version Mismatch means you are attempting to open a 17.0 database with SASAMS version 16.3.1.

      Delete your SASAMS shortcut as it is opening your old SASAMS and re create a new shortcut from the EdusolSams folder, the EdusolSams.exe file. (Make sure it is version 17.0.0)

  29. Umme habibah says:

    Hi I’m trying to capture marks but its not allowing me to capture for 2 of my classes for English only… it’s giving me an error:-2147217904
    Error description: no value given for one or more required parameters

    I tried unlocking in 16.4 n then compacting to no luck…still gives me the error
    What can I do to rectify?

    Thanks

    • emisec says:

      1. make sure the Spread is installed
      2. 16.14 – untick auto update, delete all user sessions except the one in Blue
      3. 16.4 compact database

      if still cant capture…..send database (emisecape@gmail.com)

  30. I added a new task for Life Sciences in Grade 10. When i saved and tried to capture marks I got this error message: Error: 2147217904: Error description: No value given fo one or more required parameters. How do I resolve this error

  31. H Govender says:

    Good Day

    Please assist…..

    We have recently purchased new computers and installed Windows 10. Please advise how to go about getting the SA SAMS Database on these machines. All computers are networked.

    Thank You

  32. Caelin says:

    How do I remove an entire grade?

  33. Maletsatsi says:

    Hi
    We bought new computers at school with windows 10. We have installed recent sams and patch but our printers cannot print any documents from sams.

    • emisec says:

      Hi
      I cannot answer this with one sentence as I have many questions to ask as well.

      You will need your IT to look at the setup

      Network or not SASAMS
      Shared Printer
      Driver installed
      Passwords
      and many more

  34. nhlapo mthobisi says:

    Pls give me advise on how to install a new patch on sasams when it says data incompatable or mismatch, I’m using windows 8 service pack 2

  35. Lizzy Wolmarans says:

    Good day. I have the following error when I want to assign subjects to individuals learners.

    Error 2147467259.
    Description: you cannot add or change a record because related record is required In table ‘learner Info 1.
    Location:frmsubjassogntolearners
    procedure: save subject set routine.

    Can you assist?
    Did I mis a step?

    Thank you.

    Lizzy Wolmarans

  36. ntombifikile booi says:

    Guys how to remove graded 8 &9 from school sasams

  37. Christine says:

    Is there a function on SASAMS for reporting on learners who are too old for the grade…a list to export.

    • emisec says:

      Not that I am aware of….but will check.

      If you use the Valistractor to check your data quality, it produces a window indicating over age learners (“x” amount of years behind)

      The Valistractor also display this information on a dashboard.

      You can download the valistractor 5.1 from http://www.dbedashboard.co.za

  38. Steph Takahashi says:

    HI, am a new user to the system. I have entered all my data to submit my SNAP and annual survey to the district office in the SA-SAMS format. I am having trouble extracting the data from the extractor. Also how do i deploy the database on SAMS and run the extractor reports please? Also how do i copy the database to a flash drive? Sorry! Very new to this! Any assistance would be greatly appreciated! Thanks!

  39. Mandi says:

    Hi admin. As I’m doing timetable I’ve noticed that after creating the new timetable, it doesn’t allow me to go on starting the automated timetable as it states an error with time design. Plz help.

  40. fikile says:

    hi, how do I change OR insert the correct registration date on SA-SAMS?

    • emisec says:

      You cant in the front end.

      A SASAMS specialist will need to change it in the backend OR you need to archive the learner and recapture from the beginning.

      How many learners?

      Send database with details and I will see if I can assist.

      emisecape@gmail.com

  41. calvinquery says:

    Morning
    I need to remove a subject from the Grade 7 classes that we are no longer offering. But when I ask to remove it from (1.5) and (12.1.11) it tells me that it is assigned to Report marks. How can I remove this?? Thankyou

  42. pierre says:

    Good Morning we are receiving the following error after patching SAMS and then trying to upgrade the data base.

    Error :-2147467259

    error Description: The changes you requested to the table were not successful because they would create duplicate values in the index, primary key, or relationship. Change the data in the field or fields that contain duplicate data, remove the index, or redefine the index to permit duplicate entries and try again.
    Location: frmStart
    Procedure: PatchExecuteSQL Routine

    Thank you in advance

  43. Langa says:

    I made a mistake to do promotion first ,I forgot to deploy the database for term 4 now am stucked I can’t print the reports for the whole school because all the learners are moved to another grades pls helpline

    • emisec says:

      No you cannot reverse the promotions process.

      As we keep on saying, Promotions is the last thing you do in the year. Finish financials and reports and schedules etc etc

      Then do promotions.

      Hopefully you made a copy or a backup before you did promotions……as was suggested.

      If not there should be a database in your Backup folder called “prior to promotions”.

      Use that to print reports and then redo Promotions.

  44. Spado says:

    I already cancelled the cheque to unused cheque, i didnt do the transection so that i can reprocess pls help.

  45. Denisha Moodley says:

    Hi I would like to change a mark for a learner, however the schedule has already been generated and I was informed that it cannot be chAnged as the process has already taken place.
    Please help

    • emisec says:

      You cannot change the mark of a learner as the mark is a compilation of all the tasks. You will have to adjust all the tasks.

      It is preferable to change the promotion decision in 12.7.18 and give the reason for change and add a comment under the district comments (top RHS tick box)

  46. Spado says:

    I cancelled wrong cheque number to unused cheque,so help me what to do

  47. Happiness says:

    Kindly help me. How do I upload – mid term validation, I am required to upload /validate every week.

  48. H Govender says:

    PLease assist once again…….The final TERM mark for TERM 4 for Mathematics is not calculating the totals correctly. What could be the problem and how can I amend this??? Please help!

    • emisec says:

      The totals are correct…..remember they are weighted totals and it is the term %……this means they will NOT add up mathematically but are weighted.

      Score/Total x weighting…….for each task, add tasks you will see the total IS correct.

      Remember once you have saved in 12.3.12 you must save in 12.7.16.3

  49. Sbongile says:

    I forgot the password for my database now I can’t login.I would like to know how can I reset it.

    • emisec says:

      I trust you mean you forgot your SASAMS Password…….get the administrator to reset it.

      If you are the administrator, send the database and I will reset it for you.

      emisecape@gmail.com……….please describe the problem as we get many databases on a daily basis.

  50. H Govender says:

    Good Day

    Final Marks :
    Learner has been registered at our school during Term 3. As a result we do not have marks for Term 1 and Term 2. Now for Term 4 it wouldn’t calculate SBA totals…….for end of the year. It has a minus 2 in the learners name. Please assist!

  51. Nathi says:

    Dear admin we absolutely acknowledge your sincere technical support as well as your outstanding kindness and psyience in this field,so please dont change from it.
    I am experincing a minor problem , here I am trying to export marks to Ms excel for capturing and importing it back to Sams (12.3.12.1) Error message I recieve says There are no Open Tasks for your Selection…..so how can I make it open for excel export ?

  52. Zakhele says:

    Hi i am zakhele i need to share a data to a network what must i do help pls

  53. mluleki malote says:

    I want to print schedules and learners reports but the stage before that could not allow me to write comments.The cell for comments is not activated.what shall I do?

  54. mluleki malote says:

    I preparing to print schedules and learners but the stage before that did allow me to write comments.the cell for comments is not activated.what shall I do?

  55. Hi

    I have inserted the incorrect amount on SA-SAMS finance assistant module and I’ve already reconciled it.

    Income

    Inserted R570 instead of R507. The account affect is “Nett Fundraising”

    Expenses

    Correct amount: R2356.75
    Incorrect: R2365.75

    Please help!

  56. Lehwelere Secondary says:

    How do I issue and print a previous term report card for a transfered and achieved learner.

  57. Hi there
    Thanks for all the support

    I just installed the software, however, after logging in to the database I try to click on General School Information and a pop up appears stating: “You must complete your school details in the General information section before you can continue”

    No matter which module I click on, I get the same message.

    I am running Windows 10 and have set all the exe files in the folder to have admin privileges. I have also given full permissions to the database files in the Data and Backup folders.

    Please help.

    • emisec says:

      There are obviously compulsory fields in the General Info that have not been completed.

      • AnotherBrother says:

        No. It’s the first time that I’m running the application. I’ve never been into the general info tab.

      • Barney says:

        There’s your answer. Go into the General Info tab and complete all the required school information. In fact, gi through each of the tabs in the order they are outlined in SA SAMS and fill in ALL the required information to have a proper working application.

      • emisec says:

        Go into General info and complete the required info before moving on.

      • AnotherBrother says:

        Guys. I cannot access the general info tab. That is the problem. If I click on it, a pop up appears that says I should complete the general information, but I can’t get into the general information tab

      • emisec says:

        Remember the database MUST be in the C:\Program Files\EdusolSAMS\Data folder for the General Settings tab in General School Information
        tab to be active.

  58. benny says:

    Hi admin… I recently had problems with my laptop then I backed up my sa-sams dB on my external HDD…then fixed my system… But then after re-installing sa-sams then copying back my existing dB to data folder..when I open it…everything is empty.. All the marks I’ve entered from term1 have disappeared…. How do I recover it…or is there something I’ve missed in the process?
    Thanks

    • emisec says:

      Hi

      You obviously did not copy/backup the correct database. You probably copied the ldb file and not the mdb file. Send your database and I will see if I can recover anything.

      • benny says:

        OK I will forward fit to you ….
        However ..if I did not backup the correct data base then why am I able to see the learners and subjects that I’ve saved before.. Is..and the other problem is that when I try to enter marks…I get a msg saying… Subject has not been validated capture marks not available

  59. hlengiwe says:

    hi its
    Hlengiwe needing help of wanting to link two computers so that the teachers can use the other laptop whilst am using the other laptop. may I please get steps

  60. willana says:

    Urgent help please….
    is it possible to copy marks from excel into SA -SAMS????? I have to copy the WHOLE SCHOOL’s marks for the last two terms into SA – SAMS. Is it possible????

    Thank You
    willana

    • emisec says:

      Turn Marks security on
      12.3.12.1 export marksheet to excel
      Copy and paste into these exported sheets
      Dont change the structure or the name
      Import back into SASAMS

  61. Steve says:

    How do I get SA Sams working on a Windows 8.1 computer? We have had someone come in from the education department and he has tried to help but to no avail.Error 70 keeps on popping up that says Permission Denied/ Location: frmStart/ Procedure PatchBackupDatabaseRoutine. He has tried our data on his laptop and it works but when we try it on our pc it doesn’t. What must I do to get it to work?

    • emisec says:

      Setting up on an 8.1 PC is no different from any other version of Windows.
      1. Install from the original CD to C:\Program Files\EdusolSAMS\
      2. Install the latest Patch (16.1.1) to C:\Program Files\EdusolSAMS\
      3. Install the Spread (6.0.57)
      4. Make sure your database is in the C:\Program Files\EdusolSAMS\Data folder.

  62. Thakgudi says:

    Hi

    How do I backup SASAMS to an external hard drive.

    • emisec says:

      Simply copy the database and paste it onto the external. On a single user PC/laptop, you should find the database (.mdb) in the C:\Program Files\EdusolSAMS\Data folder.

      If you setup is on a Network, you will have to ask the system administrator where they have placed the database.

  63. Joy says:

    Can someone please help on how to maintain learner attendance on SASAMS. IN REALLY STUCK

    • emisec says:

      Menu 3.3.3 – Select Term – select week ending date – click on the day absent – it will turn red with an “a” – SAVE
      Even if there are no absentees – you still need to save.
      NB: You need to save every week from term 1 the first week to present.

  64. Thakgudi Malaka says:

    Hi
    Is it possible that I can design my own report card and use it on sasams, or am I stuck with the default sasams designed report card?

    • emisec says:

      Unfortunately – No you cannot design your own reports cards, however you do have a choice of 13 types of report cards available on SASAMS.
      Alternatively you can export the mark schedule to excel, and do a mail merge to your report card you have created.

  65. DELANI says:

    Good afternoon. I have a problem with my sa sams. I can’t print sa sams documents like learner list, recording sheet and all sa sams printable documents. I can print word. excel and pdf files but I can’t print sa sams files. Other computers connected on the same network can print on sa sams. Please help Me guys.

  66. Lehwelere Secondary says:

    Hi
    I have captured Marks for home language two leader’s are converted to -2s and cannot because the whole column is red and the cells are inactive.

    • Doreen Kekana says:

      Ensure that you have saved the marks for all learners after capturing and check if yoy still have the -2. The other thing is to verify if all activities for all learners are captured and saved. Once one activity is not captured,the whole subject is affected.

  67. hlengiwe says:

    good day ladies and gentleman

    may I please have your assistance I need to change the size of the badge for the SA Sams report but I can’t how do you change the size and where do you choose types of reports you want for your school.

    thank you in advance

    • emisec says:

      You can use any image software to resize you pic. Paint etc.

      What type of reports are you requiring? Learner reports or statistics etc?

  68. salome says:

    Hi
    I am trying to capture Mark’s for term2 but it doesn’t want to save it keeps on giving the messages
    “subscript out of range from assessment Sba procedure grid: change colour routine”
    could you pls help

  69. Max says:

    Good Day Admin
    I am experiencing a problem here with SA SAMS, I’ve loaded all the marks for Xhosa & English for grade 8 but now there is an error coming, and it’s not allowing me to see the marks for those mentioned subjects under 12.7.16, this is the error: “Error: 6, Error Description: Overflow, Location: frmAssessment SBA, Procedure: Load tasks Marks Routine” Please Help cause we want to print out the schedules and reports for this grade.

  70. Macebo says:

    I have experienced a problem on SASAMS when I printer a data it cant print any help Plzzz

  71. Lester says:

    Updated to 16.0.1 but when opening database it shows
    Error : 2147217843
    Error Description: Database cannot be opened
    Not a valid password
    Location: Central Module
    Procedure: Database Access Error

  72. Sylvester Makhuvele says:

    hi how do i link two computers with sasams

  73. mohsin says:

    i am using 12.3.12 getting error : 9 Error description is Subscript out of range Please help

  74. Nelly says:

    Hi, I’ve got a problem with the marks, most of my learners have failed English HL because of the weightings. And I’m a first time user so educators are worried that many learners will fail at the end of the year. Please help…

    • emisec says:

      What is wrong with the weightings? What grade you talking about?

      Please provide evidence of the CAPS Policy Document where the weightings differ from SASAMS.

  75. Caelin says:

    How do i delete previous financial periods and start over? We have all our books to restart it. Reason being it was not correctly captured by the previous administrator. When I try deleting the period it says ‘You have not deleted all the transactions for this year from the archive so you cannot delete the financial period.’

    • emisec says:

      Hi

      You cant.

      Somehow you need to balance the last period and start again.

      You can only delete all the entries in the back end of the database, but it is risky and needs to be done by a Department official.

      Send your request and database to dbesasams@gmail.com

  76. Olga says:

    Hi Guys, Hoepfully someone is up.

    How do I add subjects on the Lurits? I am a first time user.

    Please help.

  77. molise says:

    Thanks admin i managed to get all the users on the network by running the client as administrator.
    After loggin in i now get this error :-2147467259
    “Error Description: Operation must use an updatable query.
    Location: SysLogs Module
    Procedure: Logs_AddLog Routine

    Thus everytime i try to input information on the database to update itgives ths second error :-2147217911
    “Errordesciption: cannot update .database or object is read-only.
    Location: frm schoolInfo
    Procedure: save routine”
    please assist on how i can make it ineract with the original database.
    As i press done it pops up the message that i am exiting without saving. Please assist.

    The other error I get says ” sasams : active connections – error
    Avstableshowhide, err:3045
    Could not use ‘Z:\Data\srv1.mdb; file already in use. Please assist.

    • emisec says:

      Again I ask you to do the following:

      1. Make sure the Folder in which the database is or the database itself has the “full” security permissions for each individual user not just a group.
      2. Have you done a compact and repair of the database? Menu 16.4.
      3. Make sure all client computers point to the same database on the server which has full security permissions for each individual user.
      4. Do the same on the client PC (Full security permissions for the EdusolSams folder)
      5. Is installation on all client PC’s correct?
      5.1 Installed in the Program Files and NOT Program files (x86) folder.
      5.2 Installed from the original CD, then the latest patch 16.0.1 then the Spread 6.0.57……..all in program files.
      5.3 Check the Grid version in SASAMS under “about” to see if the spread is installed on each client.

      It is difficult to analyze your problem from a distance. But the compact and repair usually solves this issue……send database if you cannot do it.

  78. Nathi says:

    I recentlt heard about ddd data verification but unfortunately I was off sick, Where can I get that vaccine programme for sams ?

    • emisec says:

      Verify your SAMS data in menu 16.19 – Errors and Omisions.

      We do not deal with ddd and that program .

      I assume you meaning data driven districts?

  79. Molise says:

    Hi there sams support. I am on the 16.0.0, we have a client server network with 4 laptops as clients and a server with sams loaded. The network is on 16.0.0 . Edusol sams folder is shared on server and mapped on the clients but as we try to access the information on the server, after login details it carries on as if it will open and pops error70 on all the mechines, including the server.

    The pop up is as follows
    “Error:70
    Error Description: Permission denied
    Location: modPatches
    Procedure:AvSCompactDatabase Routine
    Ok”
    May you please assist with the problem as the linking is demanded at my school. Please assist.

    • emisec says:

      Error indicates:

      The database needs to be compacted ( Menu 16.4)

      If you cant access this then send database and I will have it back to you in 5 minutes (emisecape@gmail.com)

      Make sure the permission for the Edosol folder is granted to all the clients (specifically by name and by group – if you have then in a group)

      • Molise says:

        Thanks admin i managed to get all the users on the network by running the client as administrator.
        After loggin in i now get this error :-2147467259
        “Error Description: Operation must use an updatable query.
        Location: SysLogs Module
        Procedure: Logs_AddLog Routine

      • Molise says:

        Thus everytime i try to input information on the database to update itgives ths second error :-2147217911
        “Errordesciption: cannot update .database or object is read-only.
        Location: frm schoolInfo
        Procedure: save routine” please assist on how i can make it ineract with the original database.
        As i press done it pops up the message that i am exiting without saving. Please assist.

  80. St Michaels says:

    Good Day

    Please assist, cannot open my database from the main server or the computers that are linked. It says ERROR DESCRIPTION DATABASE CANNOT OPEN, UNRECOGNISED DATABASE FORMAT. CENTRAL MODULE ERROR ….PLEASE ASSIST !!

  81. johanna says:

    How do I edit and add tasks for gr 3?

  82. tichmanmian says:

    How do I upload a Logo for the report

  83. londiwesite says:

    Thank you so much. The problem has been resolved after saving…

  84. Dudu Buthelezi says:

    How do I change the learner from from Grade 2 to Grade 1. He was promoted to Grade 2 and yet he should be in Grade 1.

  85. Londiwe says:

    Good morning I am using 15.3.0 and captured marks well in term 1 but now I have a problem with term 2 Isizulu home language Grade 7 . There is a task that is suppose to extract marks from term 1 that is working fine but there is another that has to add oral from term 1 and oral from term that is where I have a problem it does not add it leaves a -2 which prevents the computer from calculating the totals up to 100% column.

    Please help..

  86. Michael says:

    Hi there
    We have been loosing marks when sa sams stop working due to power cuts. How do i back it up. The back up that is there is sometimes empty or old backup.
    Please assist. Michael

  87. thabo says:

    plz help..
    i hv unstall my sasams progrom…after reinstall it give me this “error description database is no longer availble ….

  88. Thabang says:

    Good evening
    I want to make top 10 from new pitch. What can I do?

  89. Barney Wapad says:

    Good day

    There is no curriculum marks available for the previous term. We are using 15.3.1

    Thanks in advance

  90. Rostin says:

    We have a central computer connected to a network with the database on it. Four laptops connected to the same networking through wifi have the exact same SA-SAMS installed (15.3.1) and they access the database from the central computer. It does not allow editing of that file though from these computers. It reports Err:3045 – file already in use. The

    • emisec says:

      Make sure the folder and file security permissions are allowed for all users.

      • Rostin says:

        I had to do a workaround. I created another folder in the root of drive C: and put the database in that folder. Created a home group for the users since it’s a non-domain system. I found no way to prevent it giving errors related to the users not being able to edit the central database.

  91. Rita Burger says:

    Hi. When I capture marks in 12.3.12 the results I get is different from the results calculated by educators specially Afrikaans FAL.

    Why does this happen?

  92. Oscar says:

    Hi, Im using patch 15.3.1 .I’m done putting in marks but when I want to print learner progress report its saying ( Unable to get phases )
    What should I do to fix this?

  93. Hi please help!!
    I am working from the latest patch, and tried to add our logo for reports. Now when I open SAMS, it says – Please Wait – Loading school settings / logo. For the last 30 Min!!! PLEASE HELP

  94. Siphelele says:

    Do we fill the marks for the provicial test in grade 1 for isiXhosa if no how do you rectify if you already fill that task to be not captured mark which is -2

  95. St Michaels says:

    Marks are calculating incorrectly……What is the latest patch to correct this.

    • emisec says:

      What do you mean?
      1. Calculations only take place after saving in 12.7.16.3
      2. The totals will not add up mathematically on 12.3.12 as they are weighted totals.
      3. Check totals in 12.7.18.

  96. Chilida says:

    Hello, I am working on the 15.3.1 patch. I want to print my progress reports but get the following error message: Unable to get phases…
    What should I do to fix this? Thank you

    • emisec says:

      Hi

      In 1.2 choose your Grade from Grade R to Grade 12…….it will work for now. the new patch will fix this error.

      Remember help is available on the facebook group called SA-SAMS User Support

  97. Jeremiah says:

    Hi! I changed my Administrator password this morning, Now I cant log in. Can you assist to reset the Admin password.

    • emisec says:

      Yes I can

      If you reset it…..by default it will be Administrator / Administrator……..only after you attempt to get into a module, will it require you to reset the password.

      Email your database and I will reset it for you. (emisecape@gmail.com)

  98. Barney Wapad says:

    Good day all

    We have a problem withSA SAMS’ Parent Information module. When clicking Parent Information [3.1.11], There is no parents listed under ‘Parents of Active Learners’ or Archived Parents. However if you click on any other tab that lists parent information the parent info is listed with their linked learners. It only does not display under 3.1.11 Parent Listing per Family.

    Your help will be highly appreciated.

    We are running the latest patch [15.3.1] and Spreadsheet V6.0.57

    Kind Regard

  99. Heloshni Govender says:

    What does this error mean – ERROR DESCRIPTION , AUTOMATION ERROR. THE OBJECT INVOKED HAS DISCONNECTED FROM ITS CLIENTS, LOCATION – FROM ASSESSMENT SBA. PROCEDURE-LOAD LEARNERS ROUTINE. PLease assist what could be wrong and how I can fix ??????? Need to capture marks

  100. Dhirvan says:

    hi how do i promote a learner

  101. Rasy says:

    can’t automate my time table its says, “Exception EOlesystem Error in module TimeDesign.exe at 0012DB35. Error accessing OLE registry.” Im using windows7 with Sams version 15.1.0

    • emisec says:

      Go to the EdusolSams folder and right click on the TimeDesign file. “Run as Administrator”.

      This should solve your problem.

    • Doreen Kekana says:

      Time table. I use version 15.3.0. I fed the verification wizard with correct number of periods per cycle but when it completed the time table it leaves free periods and less number of periods for teachers. Especially in the intermediate b phase maths and home language. Please help.

      • gavin says:

        check info on solve it do not click report with top solve it can present incorrect use botom solve it if all okay than its safe to report also check comment if indicated red

  102. Thandi says:

    Hi how do i delete the wrong data base on the screen of sasams, when i log in it shows 1. administrator as database and the second one is the right one the name of my school.

    Please also remind me how to print retained, progressed, adjustment schedule because am busy with them.

  103. Ndhav says:

    How do I create a login user after installing Sa sams

  104. Caelin says:

    When capturing school fee receipts i choose Learner fees because it allows me to enter the Learners details. But Learner Fees does not show in the statements. If i choose the other option “Full School Fees” how will it know which Learner has made payment?

  105. Molefe says:

    Our Database refuses to be patched above 14.0.1

  106. Theo says:

    How do i recover the data fle cause i cant find my file. The one i get doesnt have my history, shows no exsisting data base

    • emisec says:

      Your database should be in the data folder in EdusolSAMS…….If you are on windows 7 or above, it could be hiding in the Virtual store.

      Quick solution is to Deploy your database where it will be in the Export folder. From there copy it to a folder on the desktop.

      Next time you use SASAMS, use “on the network” and browse for your database on your desktop.

  107. Manoj says:

    Hi . Two questions
    1) Why does the department insist on having laptops to capture Sasams data? We work using a network where the database is kept save on our main server.
    2) Why are there no training videos on the main site?

    • emisec says:

      The Department does NOT insist on using Laptops, you may use whatever you like as long as the Database used is the same on all devices.

      Training Videos are available and are rather large in size so take a while to upload and download. Ask your District co-ordinator fo a copy of the DVD.

  108. stmichaels.govender@gmail.com says:

    HOW DO WE CHANGE THE WEIGHTINGS ON THE CURRICULUM MODULE……..FOR SA SAMS………………..THANK YOU!!!

    • emisec says:

      You should not have to change the weightings in SASAMS as they come according to the CAPS Policy documents. If you edit a task, the weightings should be fixed. If someone has changed them in a previous version or done an “auto calculate”, you will need to edit the task and enter the correct term weightings according to the CAPS Policy. SBA weightings are fixed according to CAPS. If these are incorrect, a departmental official will have to correct them in the backend of the database. Consult your local District Office for help.

  109. Feedom says:

    hi. I’ve been struggling with capturing marks for ANA, whenever I make an attempt, I keep getting a user massage saying “Total marks per grade for grade 5 has not been loaded”…what should I do?

    • emisec says:

      Normally if you press ok, you can continue without any problems.

      Make sure you have the latest patch, and that the Spread is installed.
      Check C:\Program Files\SASAMS Spread V6.0.57

      Aslo: menu 16.4 – do a compact and repair.

  110. Elna says:

    I am the data capturer on SASAMS. I want the teachers at the school to have access to their marks on 12.3.12 only to export and not to capture or make any changes. If I switch the marks security function on for the teachers it also excludes me from capturing marks. Is there any way that the marks security function can be on for the teachers and off for the administrator?

    • emisec says:

      In Marks security, add yourself as the sole person to capture for all grades and all subjects then turn marks security on.

      • Elna says:

        Thanks for your reply. I seem to do something wrong. No Matter what I do, the moment I turn mark security on, I can’t capture any marks. The moment I turn it off, the teachers can also capture any marks, even if no grades or groups are added the them

      • emisec says:

        Have you assigned only yourself to capture every subject for every grade? (In the marks security module) This must be done before turning marks security on.

        Only you will have rights to capture.

  111. Baloyi MH says:

    Hey
    If you have a clerk at school who attended all SsSams workshop, is there a need for an educator to enter the marks on Sasams? Or the clerk should do it?

    • emisec says:

      All Educators should be trained on SASAMS and should be accountable for entering their own class/subject marks.

      • Baloyi MH says:

        So the clerk should train the educators? We thought since the clerk is the one going for workshop, he should be the one entering the marks. Teachers don’t have time to enter marks since they are busy teaching. And the clerk is not doing anything at school.

      • emisec says:

        SASAMS is a Schools Administration system for the whole school and not for any individual. The Curriculum Module should be the responsibility of the Educators. They should record their assessment on SASAMS. You cant say the Educators have no time as they have to assess and record, so why not record in SASAMS?

        Each school is unique and each school manager should assign duties and manage according to their resources and staff. The point is: SASAMS is a SCHOOL MANAGEMENT system with numerous modules. All staff should be responsible for the module that is related to the work/duties they perform at the school.

  112. Kgolo Aphane says:

    Who is responsible for capturing of learners marks in a school?

  113. Shalia says:

    Hi,

    I would like to capture marks and generate reports for learners via Sams. .I have selected the subjects that they do and have added learners. How do I go about the rest?

    Thanks

  114. Heloshni says:

    Hi
    I have entered a learner but it says invalid ID number… this learner has transferred to another school but has come back. But at that time I entered the learner on a new admin number instead of restoring the learner from archives…….How can I rectify this problem. I tried deleting it and restoring it does not work.

    Thank you

    • emisec says:

      This can only be done in the backend of the database itself. Your District EMIS official should be able to do this for you.

      Alternatively email us your database with all the corrected details and we will do it for you.

      This would mean downtime for the school as they will not be able to use SASAMS until the database is returned.

      • Doreen Kekana says:

        Check if the date of birth corresponds with the id number. Also check if the gender corresponds as well. Female numbers start with numbers from 0 to 4 after date of birth and males start from 5 to 9 after date of birth. This is what normally creates challenges.

      • Heloshni says:

        Hi I have checked the details all are correct. Could I send you my database so that you can correct the error and send and send back to me. Could you also advise how long it would take to rectify this problem. Thank you for your quick response in replying and assisting.

  115. Hlalanathi Buthelezi says:

    I wish to use SAMS on a networked computers,is it possible to share one data base file on two computers if so which data base file should I share ? (from data or from library or just School file on its origin) becaus the current file I am working on it looks as if it is not updated.

    • ceaser3 says:

      Hi I’m currently have 14users on different pc’s all connected to the server or in your case the main pc of the 2. Share the database folder and map the shared drive on the 2nd pc”client” and when you start sams up you have 2 options for where the database is. 1st is “on this pc” and 2nd “on the network” … Then choose option 2 and browse to the maped drive in my computer and select the database. Then its all the same from there.
      Hope this helps

      • ceaser3 says:

        Just remembered you cant have 2 databases… Delete the one on the client pc and only work on the network pc database. As you cannot merge 2database files. And remember you backups
        🙂

  116. Seleste says:

    Hi, I would like to find out if I can import learners profiles from microscope to sasams?

    • emisec says:

      Hi

      Sorry no you cant do any imports into SASAMS.

      The reason for this is that there are too many fields in SASAMS and an import would result in too many gaps in the info. The time taken to fill in the gaps would by very time consuming, so it is really better to capture from scratch.

  117. Thandi says:

    I AM STRUGGLING TO CAPTURE GR R TASK, FOR TERM 1 TEACHERS SAID THEY ARE ONLY DOING ORIENTATION FOR TERM 1, SO THEY DON’T DO TASK. I DD IT LAST YEAR BT THIS YEAR AM STRUGGLING TO CAPTURE THEM. CAN YOU PLEASE ASSIST ME WITH THIS SITUATION.

    • emisec says:

      Grade 1 has no tasks allocated.

      Should you wish to capture marks for Grade R, you will need to add your own tasks and then capture them.

  118. Tracey Kleynhans says:

    I urgently need the national code for Technology. I have looked under ‘Maintain School Subjects’ but it doesn’t offer it there.

  119. ceaser3 says:

    Hi hope someone can help with an error in 12.7.16.3: selecting the subject and grade and term,
    clicking save results in the following error:
    what I have done so far regarding troubleshooting i have reloaded the sams installation files and loaded the latest patch 14.4.1 I’m getting the following pop up error. only on 1 computer all the other computers works fine, have tried different user logons aswell as administrator…

    sasams error… -2147417848
    error discription: Automation error
    the object invoked has disconnected form its clients.
    location: frmAssesmentsCycle
    Procedure: Load Learners Routine

    Please help

    Johann Genis

  120. thabo says:

    Please help. Cannot valid I date grade 11 and 12 physical sciences . there are two 75% in red for term 4 instead of 75,and 25, and this makes it impossible to enter marks

  121. Tumi says:

    Hi lutho i will soon be going to an interview as a school admin clerk and i recently discovered that there is a system called sams can you please explain to me what its all about and how can i find out more about it just to get further understanding of sams.

  122. jackie says:

    hello does anybody have cass assessment forms on computer,that they can email me, I have been given the task of retyping them, but im praying somebody can save me from having to do this thank you so much

  123. Senzo says:

    If I go to view / update learner, there is a massage says “Run time error 339.
    Component ‘SPR32X60.ocx’ or one of its depondencies not correctly registered: a file is missing or invalid.
    Plz.. plz.. help….

    • emisec says:

      That is an installation file that is missing.

      Please re-install from the original installation disc/file as it contains all the .ocx files and .dll files.

      I trust the spread is installed and the path of EDUSOLSAMS installation is correct.

  124. Please help I recently installed the 14.4 patch,but the machine says”user is not correctly setup” Loggin problems.

    • emisec says:

      Make sure you have installed 14.4.1

      Should you not be able to Login, you will have to link up with Team Viewer and I will do it online for you.

      Alternatively send me your database and I will do it for you.

      Solution: You need to reset the Administrator Password and login as Administrator or if you are a user that can login, check what level your user rights are. Reset these rights appropriately.

    • mluleki malote says:

      I have been trying to archive an educator who is no longer part of the school. The system doesn’t allow me. What should I do?

      • emisec says:

        You probably dont have the user rights to archive.

        Change the Profile from 0 to 7 ie Principal Management.

        Change the Password for the user “Administrator” then login as “Administrator”. You will now be able to archive learners.

        Administrator has the rights to archive.

      • mluleki malote says:

        Sasams doesnt want to open. It says error executive/database version mismatch.excutable version:14.4.0, database version : 14.4.1.please use executable version 14.4.1 or later.

      • emisec says:

        This means that you database is already patched to 14.4.1, and your version of SASAMS is 14.4.0

        You need to install the latest patch 14.4.1.

      • mluleki malote says:

        Learners are correctly entered according to their respective grades but when marking the register some learners do not appear. They are appear in the learner listing.what is your take on this?

      • emisec says:

        Well its difficult to comment without seeing the database. There is obviously issues in the learner movement table. Usually where learners have been captured twice. This occurs when future learners are not processed, but recaptured.
        Without you database I cant help you. Have you made sure the date of entry is entered correctly? Menu 3.1.1 Registration date.

      • mluleki malote says:

        I have finished mark schedules for term 1 but it doesn’t want to show comments although I have followed all the steps. It also doubles the subjects. It shows marks to one subject the relevant one but I am not comfortable. Please help

      • emisec says:

        Save all subjects for the grade in 12.3.12 and 12.7.16.3

        If problem persists, submit database with explained error by email.

      • Cindy Harris says:

        Good morning

        Can you help.

        We are using the Library and Timetable function on SASAMS but can only open it on one PC. How do we ensure that these modules are available on multiple user profiles?

        Kind Regards

        MRS C HARRIS

        WESTERING HIGH

        AyBe

      • emisec says:

        Firstly only people who have been granted permission to use those modules will have access to them. See Module 16.11 and 16.12.
        Secondly it depends on your network setup, ie if the database is shared to all users or if users login to the server where SASAMS is installed.
        If it is the latter, there should be no problems.
        If the database is shared in a shared folder, you could try sharing the Library and TT databases in that same folder……..this “might” work.
        Since the Library is specialized and usually only used from the “Library” computer, it is safer to have the Library database on the Library computer in the EdusolSams Data folder.
        The TT is not usually something that everybody uses and should not be universally accessible, hence I would ensure that the TT database is in the EdusolSams folder of the person who uses the TT module.

        I trust this explanation helps.

      • Cindy Harris says:

        Thank you so much for your response. We work on our database being assessable to all staff etc.. and it does make sense that only one workstation has access to the Library and TT module. However we have had to replace the workstation in the library and now we can’t access the Library information…we tried coping all the files from the old workstation but still we can’t access the already saved information?

        Any idea’s

        Kind Regards

        MRS C HARRIS

        WESTERING HIGH

        AyBe

      • mluleki malote says:

        I want the proccesses of doing ana on sasams

  125. Cindy says:

    Good day. Please tell me that there is a way that I can merge my new learners into SASAMS without having to re-enter all the information? I have all of last years learners correctly promoted but none of the new applicants were inputted on SASAMS.

  126. mluleki malote says:

    Can I recieve subjects codes for the GET band

    • emisec says:

      They are embedded in SASAMS. See curriculum Setup “Maintain School Subjects”

      • mluleki malote says:

        I have done February submission on line. The reply came saying 0 surveys. How are they going to get date on snap survey for I have updated the data?

      • emisec says:

        Did you print the survey and attach the bar coded form? All signed?

        Then if your database is submitted, we will do the rest.

    • mluleki malote says:

      How is ANA registration done on sasams

      • emisec says:

        Make sure you have assigned subjects to all learners.

        Check menu 3.15

        When you submit your database, exams will extract the information from there.

        Some provinces might require you to submit the printout from 3.15.

    • mluleki malote says:

      I have already assigned learners to classes . Learners are still in black not blue. Why?

      • emisec says:

        If you place learners into a class and SAVE, when you return to those learners, they will be in BLUE and you will not place them into another class. You will first have to remove them (BLACK) and then replace them.

        ie: Go out the screen and go back in….placed learners will be in BLUE.

  127. Sello says:

    HELP ME: Hi, I installed SASAMS on a main pc(server) and on the clients PC’s and shared the folder, mapped the shared folder as well. But when i try to open the database from the cclient PC, the following error occurs…please help me
    Error Description:Databse cannot be opened.
    Not a valid password.
    Location:Central Module
    Procedure:Database Access Error
    monarengs@hotmail.com

    • emisec says:

      You will need to compact and repair the database, menu 16.3.

      Remember on the server you open “a database on this computer” and on the client computer you opens the “database on the network”.

  128. edwin meselane says:

    my school has four laptops and a desktop computer. they are all on connected on the netwok.my question is how do I make the 4 laptops access the application on the server(desktop)

    thanks

    • emisec says:

      All you need to do is install SASAMS on all the machines, with the database on the server machine.

      Make sure when logging in from the client (laptops) that you access the database on the network (ie on the server machine)

      All machines must access and use the same database.

  129. Lerato says:

    hello, please help me,how to promote database from 2014 to 2015? and also help me to do the ending promotions.

    • emisec says:

      This should have been done in 2014.

      You will have to set your computers clock back to 2014 to do promotions.

      Proceed to menu 3.19, select the year and class and tick or untick for promotions.

      Read the screen, it is self explanatory.

  130. Nthabi says:

    I ws on leave, apparently people who were helping me did not write CD with promotions on it, pls remind me how to write CD with end year promotions on it. So that I can give them instructions.

  131. Mandy says:

    Hi im using the version 14.4.0, but when im trying to save on 12.7.18, it gives me an error that is saying:

    Error:- 2147217909
    Error description: no value is given for one or more required parameters
    Location:FromMarkcycleSchedule
    Procedure:Get cycle Results Routine

    Please help

  132. Hannes says:

    Can anyone please tell me what the Official SA-SAMS subject code for Computers for Gr1 – Gr3

  133. Yolani says:

    I need help with printing – when I try to see a report there is an error message

    • emisec says:

      depends what that message is:

      Firstly make sure you have saved in 12.7.16.3

      Secondly make sure that the Spread is installed.

      Go to C:\\ProgramFiles…….and you should see a folder Spread 6.0.57

      If you dont see this then the spread is NOT installed and you wont be able to print.

  134. Tracy Pearse says:

    Our groundsman, cleaners and administrative staff have certain days that they have to work during the school holidays. Leave may be applied for during this time. When I enter the leave data the system will not allow me to indicate leave if it is taken during the school holidays. How do I get around this? Our groundsman is employed by the Department of Education and our cleaners and administrative staff are employed by the School Governing Body.

    • emisec says:

      In menu 1.6, if you have setup the terms with holiday breaks, it is assumed you are automatically giving the staff leave over this period. Should staff be required to take leave, then they do not have specified “terms” but they work the whole year. This setup depends on your school policy and terms of employment of all staff. ie the work agreement / contract.

  135. Ria says:

    Good day. I’ve download the new patch 14.1.0 but doesn’t want to work so the error said I must install the previous patch 14.0.1 so I did but now I’m sitting with the old patch and my learners info are empty

  136. Manish says:

    Sir how can i take my SASAMS in external drive from my pc . waiting for your responce

    • emisec says:

      To move from one computer to the next, you need to take the database to the other computer. That is: IMPORTANT: you can only work on one database.

      So, copy the database from C-programfiles-edusolsams-data – (your database .mdb) to your external.

      Paste it in the same folder on the other PC and continue working.

      If you go back you will need to do the same to get the database back to the original computer.

  137. Tracy Pearse says:

    How do we print out a monthly blank attendance register (3.3.1)? So far we have only been able to print weekly registers and when we attempt to print monthly ones, there appears to be a problem.

  138. Thulani Flame Khoza says:

    Hi
    Whenever I click from Menu 8.4 to 8.13 I get a user messager that says ‘Total Marks per Grade’for Grade 9 has not been loaded.

    How do I load the total marks and where?

  139. Saartjie says:

    Good afternoon. Please help me! I can not log into SASams. The following error description occures:

    Error discription: Database Test Routine.
    Database cannot be opened.
    The Microsoft Jet database engine could not find the object “MSysDB”

    I did upgrade to 14.0.0.0 and was working on this version for some time. Can you please advise me what to do?

    Thank you.

  140. Rakesh Sookdheo says:

    I did my 2014 promotions in January 2015. I didn’t realise dat I had to backdate the date on my pc. Now when I print 3.3.3 Maintain Weekly Learner Attendance, a user message comes up ‘you have already promoted learners for the year 2014…..’. Please advise. Eqinisweni Primary School

  141. lucia says:

    I WANT TO CAPTURE MARK FOR GRADE R BUT THE SUBJECT IS VALIDATED WHAT CAN I DO

    • emisec says:

      This question has been answered several times below.

      Menu 12.3.1

      Click on task
      edit task
      Add topic/s for that task (What you are going to cover in that Task)

      Do for the whole year then Validate subject.

      Weighting are prescribed inn the CAPS Policy Documents……Term weights add to 100% and SBA weights add to 100%

      Now you may capture marks

  142. stmichaels.govender@gmail.com says:

    Hi there i am currently using SASAMS version 14…..I want to capture marks on to the program but it says subjects not validated???What does this mean????

    • emisec says:

      This question has been answered several times below.

      Menu 12.3.1

      Click on task
      edit task
      Add topic/s for that task (What you are going to cover in that Task)

      Do for the whole year then Validate subject.

      Weighting are prescribed inn the CAPS Policy Documents……Term weights add to 100% and SBA weights add to 100%

      Now you may capture marks

      • antonette says:

        we also got problems with math at the gr 1 to gr 3. We edit Click on task
        edit task
        Add topic/s for that task (What you are going to cover in that Task) inmath. Nothing happens.

      • emisec says:

        What do you want to happen?

        Once you have added topics to all the tasks and saved them all, you then do weights and validations, save them, then you can capture marks !

      • antonette says:

        I’ll do everything to capture marks, but everytime its shows in red “subject not validated”
        I want to validate the subject. I can’t put marks in because its not been validated!

      • emisec says:

        This question has been answered several times below.

        Menu 12.3.1

        Click on task
        edit task
        Add topic/s for that task (What you are going to cover in that Task)

        Do for the whole year then Validate subject.

        Weighting are prescribed inn the CAPS Policy Documents……Term weights add to 100% and SBA weights add to 100%

        Now you may capture marks

      • emisec says:

        Send me your database and I will look at it for you.

        emisecape@gmail.com

        And let me know what subject you need validated.

      • antonette says:

        I did everything that you say, still it said “Subject cannot be validated. It seems to me that the link does not work properly and I don’t know how to correct that.

  143. Umzintovale Primary school says:

    Hi, I have downloaded the SA-SAMs program on my laptop. It is the version 14.0.0.

    I am having a problem with the database. It does not update in my program files folder.

    So the only database that is stored is the one which was downloaded the day i loaded the sams on laptop.

    Please help and advise what could be the problem and what do i need to do to update it.

    Thanks

    • emisec says:

      Hi

      You should not be worrying about a database.

      You need to update the program (SASAMS), and the program itself will update the database.

      Make sure: download and install the original CD. C:\Program Files\EdusolSAMS\

      Then download and install the latest patch (13.6.1) C:\Program Files\EdusolSAMS\

      Install the spread (6.0.57)

      The database is found in C:\Program Files\EdusolSAMS\Data

      BUT you do NOT have to touch the database…..it updates after each patch automatically.

      If any of the installation paths are incorrect, the program will NOT function properly.

  144. Kaylie says:

    The laptop that im using for SASAMS has had multiple problems, so our IT specialist requested us to format the laptop.

    Before i done that, i save all the programs im using (including SASAMS & our database) on our external hardrive.

    The problem is now, i want to re install SASAMS, it installs but the icon doesnt appear on the desktop and if i open it from program files, it says there is a file missing/error.

    Im not sure what is happening, do i have to get an original disk for SA-SAMS or what am i doing wrong. I also tried downloading it from thutong but the problem persists.

    Please help, I have alot of work to do regarding SASAMS and time is running out.

    Thanks, il be waiting for your reply

    • Siya says:

      its always best to do a fresh installation if your system had just undergone an Operating system upgrade or was formatted. Copying the old installation might cause SA-SAMS to not function properly because there would be some missing installation files. Download the original installation disk, and make sure your installation path is C:\Program Files\EdusolSAMS\ not the C:\Programs Files (x86)\EdusolSAMS\

      After that try to install your patches from Oldest to newest.

  145. Isaac says:

    Hi, I have a problem with 13.6.1 I can’t deploy my database as Lutis Aproval Module gives me an error message so I can’t even check the Lurits no’s for my learners. Please help

    • emisec says:

      Firstly…..have you installed the Spread 6.0.57 (Available to download from the http://www.emisec.co.za website).

      Secondly: What does the error message say? If the Spread does not solve the problem, kindly email a screenshot of the error and you database and we will take a look and attempt to solve the problem.

  146. John Fourie says:

    Where can I find all the files & patches needed to install SASAMS on new computers? Do I load ALL paches, upgrades etc.? Afraid to do the wrong thing and cause chaos!

  147. Hagan Nash says:

    Good day
    I have installed version 13.6.1 on our school’s computer. However, when I click Ordinary Snap Survey it says file not found. I have tried to reinstall SAMS but this does not work. What should I do as I need to submit our Snap Survey?
    In addition, when I try to print monthly registers for one class, the list comes up blank. However, when I print weekly registers, every student shows. I’m a bit confused?
    Kind Regards
    Hagan

    • Siya says:

      Hey Hagan,

      You have to download the EMIS survey tool for 2014 on the Thutong Website and install it on your system then go to C:\Program Files\Emissurveys\ and copy two files from there namely – Emissurveys.exe and SurveyDatabase.mdb and Paste these two files on your EdusolSAMS folder which is nomally on – C:\Program Files\EdusolSAMS\ – if it says there is already an identical file, just choose Copy and Replace/Overwrite the existing one. Once you are done you can Open your Survey Tool through SASAMS on Export data.

      Can you explain your second question a bit more. Are u using Sect. 3.3.14? if so are u sure u had already marked attendance for that period you tried to print

  148. Louise says:

    Hi
    We did our update for SAMS to 13.5.0 and afterwards I could not Archive pupils that have left. I have now done my roll over for 2014 to new grades, and have all my pupils that have transferred still on my total! The Archive option for pupils is there but I cannot use it. Please assist!! Thank you! Louise

    • emisec says:

      The latest version of SASAMS is available on the Thutong web site, it is version 13.6.1.

      I suggest you upgrade and then try and archive the learners.

      If this does not work, you will have to send me your database with a list of all the learners and their accession numbers that need to be archived and I will manually change them in the database.

      • Richard Kleinschmidt says:

        Just reporting a problem:

        We started the new year by trying to do promotions, but were unable to do promotions until we set the computer’s date back to 2013. We then could reset the computer date and everything was OK. This got the job done, but seems like a cludge. Promotions require circuit approval so we waiting until the new year to actually do the task.

      • Hi
        I did the upgrade as suggested, but I am still not able to archive pupils. I can send through my data base to you, but what will happen if any of our students transfer again? Will I have to keep resending the database for updates? Which would make it impractical in the long term. Is there no other way to fix this problem?
        Thank you!

      • calvinquery says:

        Hi there
        I previously posted that after we updated our SAMS I couldn’t Archive pupils. (My marks Archive is also blanked out so that I cannot use that either.) We have upgraded to 14.0.0 in the meantime, and problem still persists. It was suggested by the person responding to my problem here that I send my Data base in so that it can be removed manually. If I could please have the contact details for me to forward it on, I would be very grateful. Regards, Louise

      • calvinquery says:

        Hi, I am adding my data base as discussed for the pupils that need to taken off. We started the year with 3 grade 11 classes, 11A, 11B and 11C. 11C pupils were decided to be devided between A and B so became redundant. I have moved all my pupils that I could not archive there. So, in other words, all the 11C’s are my transfers and pupils that left at the end of 2013. I am adding a classlist with their info as well as my database. I’m not sure the .mdb or .ldb, so Im attaching both.

        If there is anything else, please let me know.

        Regards

        Louise Roetz (Admin)

        Tel: 013 231 7643 Fax: 013 231 7654

        P. O. Box 2018 Burgersfort 1150

  149. marillier says:

    when ‘m entering grade 6 marks for natural sciences and technology I can not save because of the user message
    the mark cannot be greater than the total for task: 40

    • emisec says:

      You need to check the previous terms marks. Somewhere you have entered a mark greater than 40. Then remember to save all the terms marks before saving the cycle. (I trust you are using version 13.6.1)

    • Doreen Kekana says:

      You need to look at the total marks for the activity. You cannot enter marks that are above the total marks. Return the mark sheet to the teacher to correct entries.

  150. Hagan Nash says:

    Good day
    I have just finished promoting my learners and my Principal has found two reports with mistakes on them. On both reports its says condoned when it should say promoted. Is there a way to make changes once I have promoted my learners? Is it possible to reprint reports after the student has been promoted? I also see that before the promotion a backup was made. I foolishly didn’t make a copy of the backup path and so now can’t even find that. Do you know where this backup can be found? We are still using version 13.3.3.
    Kind Regards

    • Doreen Kekana says:

      Hello all. I am using Version 13.6.1, After upgrading, i entered foundation phase marks. I followed the manual on how to maintain the programme of assessment,validate,capture, maitain results per topic. When i attempt to maintain results per subject, it gives me an error 2147417848 message:Automationerror:object invoked has disconnected from its clients location. from assessment cycles outcomes procedure. load learners routine. i need to produce reports by the 29th to have teachers ratify them before we issue on the 4th December. PLEASE HELP ME!!

      • emisec says:

        Please check where you setup the assessment cycles and ensure that the 4th term is ticked as the cycle that is used for promotions : 12.7.11

      • emisec says:

        Please go to menu 12.7.11 and ensure that your final cycle is ticked as the cycle to be used for promotions.

        Download and read the user Guide.

    • emisec says:

      1. Once you have done the promotions, you are not able to make changes.
      2. Hopefully the system made a backup before promotions. You can find this at C:\Program Files\EdusolSAMS\Backup
      3. We are now on version 13.6.1. I strongly recommend you upgrade asap since the latest Patch overcomes several hurdles and challenges.

  151. shumani says:

    I captured marks for grade 7 before I use latest version, so now marks are not there, so. Please help me.

  152. Feziwe says:

    how do I enter marks for term 3?

  153. Mokgadi says:

    Cannot capture term 4 marks per subject for foundation phase to create a class schedule. Intermediate seems to work. (Patch 13.6 is installed) (Thanks all the work you are doing)

    • Mokgadi says:

      Also for Grade R and grade 7, I cannot validate term 4 tasks b/c term 4 total exceeds 100.

      • Mokgadi says:

        We used to say RTFM! Which stood for “read the fine manual” or something very like that. The 13.6 manual addressed the problem with validating term 4 tasks. Thank you! (At my school and my home, we do not have direct internet access so sometimes my requests are 24 hours out of date – which is why I had not read the manual)
        The grade R Sepedi problem still remains. When I try to enter marks for Grade R Sepedi on 12.3.12 (or use the Capture Marks button on 12.3.11) I get “Assessment symbol/version mismatch for your selection”. I also noticed that the blue line at the bottom of 12.3.11 for Sepedi Grade R says “KTS – Convert Marks using Weight 100%” instead of “SBA Year Mark – Convert Marks using Weight 100%” which is what I see for all other subject/grades. The person who relays my comments has a .docx file with screen shots, and could send it if you provide address. Again thank you for everything.

      • emisec says:

        Hi

        Glad the manual helped solve some of the issues.

        Please send compressed database to mark.hensberg@edu.ecprov.gov.za and I will take a look at it.

  154. phuti says:

    Hi I’m from Limpopo,and I desperately asking when latest patch wil be available.we are getting stranded because schools are calling every day.

  155. Avril Carelse says:

    Good Morning

    I have SaSAMS installed on a Windows 7 32-bit computer acting as a server. When the server records an entry in the database, the other computers connecting to the server cannot see the updated entries in the database. The two computers connecting to the server are Windows XP and Windows 7 64-bit respectively.

    Please assist.

    • emisec says:

      A few questions here:

      How do the remote computers connect to the server?
      Make sure all users are sharing the same database. (You can only work on one database)

      If users (other computers) have SASAMS installed and they share the database, make sure that the database is in C:\\ProgramFiles\Edusolsams\Data, and not in Compatibility files (Virtual Store)

      If all users are sharing the SAME database, all users will see changes as they occur.

      • Avril Carelse says:

        Good Afternoon

        Thank you for the prompt response.
        The computers are connecting to the server via the C:\\ProgramFiles\Edusolsams\Data share. They can see the database, they just cannot view any changes made on the server. Could it be a permissions issue?

      • emisec says:

        Should not be any permission issues…….if all computers are “mapped” to the same database, you should see the changes.

  156. Kaylie says:

    Hi its me again and thanks for responding to my queries so quick. I went onto the thutong website, there is only ver 13.5 SBA tool, i downloaded it and run it but thats FET. My school is primary, im so stressed, need to compile term 4 results asap. There is no ver 13.6 SBA tool. Please assit
    Please and Thankyou

  157. Kaylie says:

    Hi This is Kaylie.
    Want to know when will ver 13.6 patch be released. And where and how can i upgrade.

    • nkosinathi says:

      Only people from thutong can respond to that but there is one from their website called 13.5 SBA Tool. Download it. If want to upgrade or instal it double click, click yes and yes to all

      • emisec says:

        It should be released this week, we have been testing it and a new test release was available today.

        This patch solve all the issues mentioned above.

    • emisec says:

      It should be released this week, we have been testing it and a new test release was available today.

      This patch solve all the issues mentioned above.

      Your weighting issues might need to be resolved through the backend.

    • emisec says:

      To upgrade, download the patch and double click on it:

      Make sure it installs to the path C:\\ProgramFiles\EdusolSams

      I prefer not to say Yes to all, but yes until I get to the SASAMS.exe file. This one I prefer to rename 13.6_SASAMS since you end up with many of these “look alike” icons in the EdusolSams folder.

      This way I can distinguish which patch is which, and create a desktop shortcut from the correct version/patch.

  158. Kaylie says:

    Hi my name is Kaylie Lupke
    Im using SA-SAMS (Ver 13.5.0). Iv entered marks from term one up until current date. All grades are doing CAPS except grade 7. Iv captured all my cass marks (SBA marks_Term 1,2,3 & few activities for term 4) and only left to capture examination results. But when i entered an ordinary mark making an example for examination to see the end result, its only compiling the examination result and not including all SBA results. The weightings are generated automatically.(12.3.11) _75% SBA and 25% Term 4 examinations.

    Please assist. Reports are due soon and i need my end results for prize giving. Please and thank you

  159. Tracy Pearse says:

    I have another query. We would like to print blank monthly absentee printouts for pupils. I go to 3.3.1, “learner register”, I leave it blank for all classes, “print attendance registers” and it only prints out one of our Grade 2 classes, that is all.

    • emisec says:

      Attached are some errors from the previous database you submitted.

      Mark Hensberg Senior Education Specialist: Data Analyst Education Management and Information Systems (EMIS) Resources Targeting and System Planing Tel: 043-7351223 Mobile: 082 415 4017 Fax: 043-7351993 or 0866 726 169

      Disclaimer: This email is subject to a disclaimer which, amongst other usage policies may be found on the Eastern Cape Provincial Government website by clicking on this link : disclaimer. ( http://www.ecpg.gov.za/page.php?index=42 ) If you would prefer, the specific email disclaimer can be e-mailed to you by clicking here ( mailto:support@ecprov.gov.za?subject=Please%20supply%20me%20with%20the%20ECPG%20email%20disclaimer ).

    • emisec says:

      Please ignore previous email………was having a dumb moment !!!!!

      Mark Hensberg Senior Education Specialist: Data Analyst Education Management and Information Systems (EMIS) Resources Targeting and System Planing Tel: 043-7351223 Mobile: 082 415 4017 Fax: 043-7351993 or 0866 726 169

      Disclaimer: This email is subject to a disclaimer which, amongst other usage policies may be found on the Eastern Cape Provincial Government website by clicking on this link : disclaimer. ( http://www.ecpg.gov.za/page.php?index=42 ) If you would prefer, the specific email disclaimer can be e-mailed to you by clicking here ( mailto:support@ecprov.gov.za?subject=Please%20supply%20me%20with%20the%20ECPG%20email%20disclaimer ).

      • Kaylie says:

        Hi my name is Kaylie Lupke
        Im using SA-SAMS (Ver 13.5.0). Iv entered marks from term one up until current date. All grades are doing CAPS except grade 7. Iv captured all my cass marks (SBA marks_Term 1,2,3 & few activities for term 4) and only left to capture examination results. But when i entered an ordinary mark making an example for examination to see the end result, its only compiling the examination result and not including all SBA results. The weightings are generated automatically.(12.3.11) _75% SBA and 25% Term 4 examinations.

        Please assist. Reports are due soon and i need my end results for prize giving. Please and thank you

  160. Tracy Pearse says:

    We captured a pupil for next year under “current learners” instead of “future registrations”. How do we correct this mistake?

    • emisec says:

      Hi Tracy (We captured a pupil for next year under “current learners” instead of “future registrations”. How do we correct this mistake?)

      This mistake is not easily rectified: What date did you register the learner? Did you assign the learner to a class? This learner will appear on you absentee lists for the period that they have been registered and thus will appear on your Quarterly return statistics. An Option is to Archive the learner and restore them next year. Since several Table in the database are now affected, I would suggest you send through your database with all the information above and I will have to go into the backend of the program and try and trace which tables have been affected. Whilst I have your database, you should not do anything on SASAMS until I return the database as any changes you make when I have the database will not be reflected. Regards Mark

      Mark Hensberg Senior Education Specialist: Data Analyst Education Management and Information Systems (EMIS) Resources Targeting and System Planing Tel: 043-7351223 Mobile: 082 415 4017 Fax: 043-7351993 or 0866 726 169

      Disclaimer: This email is subject to a disclaimer which, amongst other usage policies may be found on the Eastern Cape Provincial Government website by clicking on this link : disclaimer. ( http://www.ecpg.gov.za/page.php?index=42 ) If you would prefer, the specific email disclaimer can be e-mailed to you by clicking here ( mailto:support@ecprov.gov.za?subject=Please%20supply%20me%20with%20the%20ECPG%20email%20disclaimer ).

  161. Nontutuzelo says:

    Hi I need to do the final term reports on sasams how do I do that . never captured anything, can I use a schedule or I need to capture each and every task first and I never punched the learners register on sasams.

  162. Richard Kleinschmidt (Oupa) says:

    I need to install SA-SAMS on a new laptop. The install disk has gone missing. Is there somewhere I can download an install file. I see the patches on Thutong but what about an initial install. Ideal – an install that includes all the latest patches. Better than nothing – an install that gives me a starting point for applying all the patches. Any help appreciated.

  163. A Govindasamy says:

    Hi, I have an existing data base on my pc . i have now loaded sasams on my laptop. please advise on how to copy my data from the pc and load onto laptop. i tried to back up my data however it does not give me an option to restore it on my laptop.

    • emisec says:

      Good Day
      On your PC, go to C:\Program Files\EdusolSAMS\Data
      Inside that folder you will find your database.Copy it to a memory stick.
      Go to your Laptop: C:\Program Files\EdusolSAMS\Data and paste it in that folder.

      If there is no Data folder on your Laptop, create one and paste your database in there.

      NOTE: You can only work on one database , so if you make any changes while on the Laptop, and you want to return to work on your PC, you will need to copy the database back again.

  164. Hagan Nash says:

    Good day Is it still possible to enter a term mark for a student in version 13.5.0? In the new “Maintain results per subject” menu it does not show the cycles I set up earlier in the year and I’m now a little lost. Will we have to enter a mark for each task completed by a student?
    Kind Regards
    Hagan

    • emisec says:

      It depends if the grade is a CAPS grade or not.

      The Grades doing CAPS will already have the tasks preloaded and you will have to enter a mark for each task. (Uniformity throughout the whole country) !

      If it is a non CAPS Grade , you enter your own amount of tasks and activities per term. (One will suffice)

      Note from next year ALL grades will be doing CAPS, so all tasks and activities will be preloaded in the future patches !

  165. Morris Madzime says:

    Is it possible to copy a whole set of marks in excel and paste them in SASAMS. I only manage to copy mark by mark from excel which is slow. Some educators do their recording on excel and all I will need is to copy them to SASAMS because typing them again is laborious.

  166. yankwa says:

    Hi sir/Madem
    I am not able to transfer to excel my time table to excel.once I click transfer to excel , it generate the excel spread sheet name: onyx Demo. Please I need help

    • emisec says:

      Hi

      It appears you have selected a “demo” timetable.

      Make sure you are using the latest patch 13.5.

      Send me your database and I will attempt to see where you are going wrong.

  167. sisas says:

    Afternoon
    if schools are maintaining their budget only on SASAMS , do we consider that school as a school implementing that module ?

  168. Tracy Pearse says:

    How do you go about entering and linking siblings?

  169. Tracy Pearse says:

    1. How do I archive a pupil without deleting them? It will not allow me to select the “archive” option. 2. How do I print out a monthly absentee capture form for pupils for all grades. It only allows me to print weekly absentee capture forms and I have to specify each class separately.

    • emisec says:

      1. How do I archive a pupil without deleting them? It will not allow me to select the “archive” option.

      Archiving a learner is the correct procedure, make sure you are using the latest version of SASAMS (13.4.2) and that you have installed the Spread 6.0.57. All available for download on the http://www.emisec.co.za web site.

      If you are familiar with the Access software, it is possible to archive in the back end of the program, but this is not advisable. Feel free to email me your database with the names of the learners you want Archived and I will do this for you and email your database back. You can find your database at c:\\program files \ edusolsams \ data.

      2. How do I print out a monthly absentee capture form for pupils for all grades. It only allows me to print weekly absentee capture forms and I have to specify each class separately.

      Menu 3.3.14 allows for monthly absentee printouts.

      How do you go about entering and linking siblings?

      Simply enter the Learners info and Parent info, Families will be linked automatically in the back end of the program.

      Remember to visit http://www.emisec.co.za for the latest SASAMS Training Manuals and Videos.

  170. Sarah says:

    Hi! I have 2 questions based on register in sams

    1. After mark and educator absent in a column of comment what should I write.

    2. When learners were all not attending due to Sadtu rally what must I do in the register?

  171. Siya says:

    i encounter problem with Mecer laptops when configuring 3G-cards what am i suppose to do as these laptops do not have e-mail bit on control panel

    • emisec says:

      Did the Department issue “Mecer ” Laptops?

      Contact your District / Provincial IT department to assist with this installation.

      I trust you have followed all the steps as covered in this “Helpdesk” forum.

  172. Pilly says:

    How to upload LURITS feedback fles if the operating system is 64bits and installing 13.4.2 in windows 8

    • emisec says:

      At present, SASAMS is unfortunately not compatible with Windows 8.
      The LURITS section advise me that a new patch will be available in July to allow feedback files to be uploaded on a 64 bit operating system.

  173. lugwijini says:

    I got a problem when i want to print learners without subjects I got a window which says;runtime error 339 component dll or one of its depenencies not correctly registered a file is missing or invalid.And it swiched off sams. please help me

  174. Sarah says:

    Hi I like to know what must I do with de learners who went for initiation school, should I mark dem absent or go to incidents and give them leave

    • emisec says:

      You will need to speak to your District Office for their advice. Your Education Development Officer (EDO) should give you clarity and guidance.

  175. Sarah says:

    Hi! I have problem with learners who went for initiation should I mark dem absent in de register or should I go to de incidents and give dem leaves

  176. Kaylie says:

    Hi My name is Kaylie
    Im trying to capture marks.It says i need to validate a subject.Iv proceeded to menu 12.3.11 clicked on add task followed instructions as youve recommended to the previous query but when i want to capture marks for that specifc task it still tells me to validate subjects. please reply ASAP. Please and thankyou

    • emisec says:

      Hi Kaylie

      You need to follow the steps as laid out previously, reminder that you need to assign topics to the whole years assessment before you can validate. Once validated, menu 12.3.11 will ask again to save (a second time). Then you can capture marks and approve them on menu 12.7.16 (where you can edit comments either manually (via topics) or via Drop down list that you have created (via subjects))

      I trust this explains the procedure.

      043-7351820 for further help.

  177. anita says:

    Hi
    I’ve been trying to enter learners marks but I don’t find how to enter, asked people they told me I have to assign each learners subject, I did that but now I don’t find the way forward, please help course it seems as am running out of time and learner started the exams again

    • emisec says:

      Good day !

      It is only possible to enter one mark for those Grades that are not doing CAPS. For those doing CAPS, Educators and Schools need to follow the CAPS POLICY document for each subject where the Tasks, Marks and Weightings are clearly outlined. schools should NOT be doing their “own thing” !

      SASAMS 13.4.1 is designed by DBE and is based on the CAPS POLICY documentation.

      To validate a subject, one need to proceed to menu 12.3.11 where you should click on a task description (Yellow). (Add or Edit Task) Ensure that you have added a Task for this task description with a mark and a weighting (your choice if non CAPS or as per CAPS Policy). Once you have added tasks and the weightings add up to 100%, you will be able to validate, then save the subject. Thereafter you will be able to enter marks.

      In short, make sure you complete menu 13.1 before proceeding to menu 13.3. Do each menu in chronological order before proceeding to the next menu.

      I trust this assists you with the implementation of SASAMS.

  178. Jamie-Lee Fisher says:

    Hi there

    Ever since I started using SA-SAMS I have had the same problem. I have completed ALL the required information under general school information, yet when I want to move on to human resource information I always get the message “you must complete your cycle information in the general information section before you can continue”. Please help as this is very frustrating. I have downloaded all the latest patches. Thank you

    • emisec says:

      Hi Jamie Lee

      Please ensure that you complete all the required information in order before jumping to a new menu. ie. 1.2 then 1.2 then 1.3 etc before jumping to other menus.

      • Jamie-Lee Fisher says:

        I tried what you recommended this morning but I still get the same message. I have even tried uninstalling SA-SAMS and re-installing it but that doesn’t seem to help.

  179. ndabula nomakholwa maria (Mtetuvumile J:S:S) says:

    av gt a problem in entering marks for learner iorder do learner reports, it says that ” subjects not validated please contact your administrator” and there are words that say ” Marks security OFF”

    • emisec says:

      Good day !

      It is only possible to enter one mark for those Grades that are not doing CAPS. For those doing CAPS, Educators and Schools need to follow the CAPS POLICY document for each subject where the Tasks, Marks and Weightings are clearly outlined. schools should NOT be doing their “own thing” !

      SASAMS 13.4.1 is designed by DBE and is based on the CAPS POLICY documentation.

      To validate a subject, one need to proceed to menu 12.3.11 where you should click on a task description (Yellow). (Add or Edit Task) Ensure that you have added a Task for this task description with a mark and a weighting (your choice if non CAPS or as per CAPS Policy). Once you have added tasks and the weightings add up to 100%, you will be able to validate, then save the subject. Thereafter you will be able to enter marks.

      I trust this assists you with the implementation of SASAMS.

  180. Christo Janse van Rensburg says:

    Is it possible to enter only one mark in the new 13.4.1 version? How do you validate a subject?

    • emisec says:

      Good day !

      It is only possible to enter one mark for those Grades that are not doing CAPS. For those doing CAPS, Educators and Schools need to follow the CAPS POLICY document for each subject where the Tasks, Marks and Weightings are clearly outlined. schools should NOT be doing their “own thing” !

      SASAMS 13.4.1 is designed by DBE and is based on the CAPS POLICY documentation.

      To validate a subject, one need to proceed to menu 12.3.11 where you should click on a task description (Yellow). (Add or Edit Task) Ensure that you have added a Task for this task description with a mark and a weighting (your choice if non CAPS or as per CAPS Policy). Once you have added tasks and the weightings add up to 100%, you will be able to validate, then save the subject. Thereafter you will be able to enter marks.

      I trust this assists you with the implementation of SASAMS.

      • NEJ WEVERS says:

        I was also struggling to get only the ‘final” term marks on SASAMS. So, it means that the entering of marks should start with entering all the assessment tasks for the specific subjects. Not only the final mark can be entered? That is nice because than you are certain that the marks of all the tasks has been uploaded. Will take a bit of time to enter all the marks at the end of term, but it will become better when marks for tasks are entered when they are done. Good upgrading, just a pity it was not released earlier with some guidelines. However, thanks for the upgrade.

    • Christo Janse Van Rensburg says:

      How do i capture the years in the phase for i learner?

      • Christo Janse Van Rensburg says:

        No, not years in the grade that’s fine. I mean years in a phase. We must enter the number of years in a phase in the schedule for the promotions at the end of the year.

      • emisec says:

        Apologies……there is no input value for Years in Phase…only Years in Grade

      • Christo Janse Van Rensburg says:

        For consumer studies in grade 12 a learner only has to do 8 practical tasks in the first and second terms. In the year plan on sasams there are 12 practicals. How do I remove the 4 practicals of term 3?

      • emisec says:

        Menu 12.3.11
        Click on the Practical, edit task. Maintain task activities…..you can add and remove….make sure the total weightings for these activities add up to 100%

        “Grades 10 and 11: Each learner has to do a minimum of 12 practical tasks during the year, four in each of the
        first three terms.
        • Grade 12 learners must each do a minimum of eight practical tasks during the year, four in each of the first
        two terms.
        • Suggested dishes for these tasks are included in the term plans.”

      • Christo Janse Van Rensburg says:

        I have tried to delete the practical tasks for term 3 but I get a message saying it is a formal task and it cannot be deleted

      • emisec says:

        I can delete the Task activity on my system…..make sure you have version 14.0 and the Spread installed.

      • Christo Janse Van Rensburg says:

        We use a network of two computers for the capture of our data. We did it for the first term and everything worked fine. We used version 14.0.0.

        At the beginning of the second term we update to version 14.1.0. Now we have problems.
        Although the data from both computer 1 and 2 are captured on the hard disk of computer 1, the user of computer 2 can only see the data captured form computer 2 and visa versa.
        The data folder is shared.
        For example we cannot do the summary for the absence during the second term.

      • emisec says:

        That sounds very strange……..you need to be sure that both computers are using the same database and that it is not perhaps pointing to the database in the Virtual Store if you are using Windows 7.

        My suggestion is to firstly do a compact and repair of the database (Menu 16.4) and then to make certain both PC 1 and PC 2 are using the same shared database.

  181. M. Norman says:

    We have entered marks for a grade 2 class, yet our schedules are still printing without marks. Please help as we need to do reports and give them to the learners.
    Thank You

    • emisec says:

      Please make sure you are using the latest EMIS patch 13.4.1 available on the Thutong web site.

      Also, please note that all tasks for a term should be captured before capturing the marks, otherwise weights will not be correctly calculated.

  182. Daya Moodley says:

    When entering subject sets for individual learners, is there another way of allocating a course to 5 students in a class or must it be done individually?. Hope the question is clear. Thank u. Await your reply

    • emisec says:

      HI, If it is only one subject and only 5 Learners doing that subject, then I would do it manually and individually. But hey you can have many subject sets, then allocate the specific ones to to the required learners. Remembering that you can also allocate the subject set to the entire class with the simple click of a button !

  183. emisec says:

    Once SASAMS is installed on your Laptop, you will need to copy and paste your data base from the desktop to the laptop.
    On your Desktop, go to the following folder: C:\Program Files\EdusolSAMS\Data.
    Inside here you will find the schools database.
    Copy it and follow the same procedure on your laptop and paste it into the C:\Program Files\EdusolSAMS\Data folder.
    If there is no Data folder on the laptop, create one called Data.
    You will now be able to use your Laptop for SASAMS.

    Please note: You can only use one machine at a time, as any changes made on one database will not reflect on the other and you cannot “merge” the databases.
    If you have a server and are able to share the same database, then it is possible to work on 2 separate machines at the same time.

  184. sukoluhle says:

    Hei we had a workshop today then we had to delete the training data now I think I deleted mine too. Is there any chances that recover it or its gone I have to start afresh

    • emisec says:

      Hi Sokoluhle

      Which database is actually missing? If it is the training database, we can always replace it.

      If it is your schools database, we can look and see if your schools has made a January (or any other submission) and hopefully find your old database.

      Should it be a new database that you have just created, and you have looked in the trash bin and it is not there, then I am afraid you will have to start again.

      Let this be a lesson to always make regular backups of your database.

      • sukoluhle says:

        Its the school data with all my learners, I last submitted last year but I have an old computer wich has the last years information then I can maybe transfer it to the laptop if possible. Plzzzz kindly help

  185. frm Ntsere says:

    hi can u plz help me i want to use SA sams on a lap top bt now the SA sam i hav and school information is on Dekstop how do i copy from dekstop to lap top

    • emisec says:

      Once SASAMS is installed on your Laptop, you will need to copy and paste your data base from the desktop to the laptop.
      On your Desktop, go to the following folder: C:\Program Files\EdusolSAMS\Data.
      Inside here you will find the schools database.
      Copy it and follow the same procedure on your laptop and paste it into the C:\Program Files\EdusolSAMS\Data folder.
      If there is no Data folder on the laptop, create one called Data.
      You will now be able to use your Laptop for SASAMS.

      Please note: You can only use one machine at a time, as any changes made on one database will not reflect on the other and you cannot “merge” the databases.
      If you have a server and are able to share the same database, then it is possible to work on 2 separate machines at the same time.

  186. Shadrack says:

    How do I get the username and password in order to start using the SASAMS program?

  187. nathi says:

    hello, please find out for me where can i receive the 2013 ordinary snap survey capturing tool? i need to extract data from sasams.

    regards

    thank u

    Nathi Khuzwayo

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s